Status: Open

NOTICE FOR CONSULTING SERVICES

Notice is hereby given by the West Virginia Department of Transportation, Planning Division, that consulting services will be utilized for traffic engineering, modeling, analyses, and traffic data collection for planning studies, design plans, federal reporting, and other uses of traffic data. These services may include traffic forecasting, macro- and micro-simulation studies, intersection and corridor analysis, turning movement counts, volume and classification counts, origin – destination studies, other traffic counting activities, services to meet federal requirements for traffic data reporting, and other planning level traffic consulting and engineering services. This work shall be performed under a Statewide (On-Call) Agreement.

Multiple firms may be selected for this work.

Firms interested in being considered for any or all of these projects must submit a “Letter of Qualification” and unpriced prospectus to Mr. C. Elwood Penn, IV, P.E., Acting Director, Planning Division, Division of Highways, Building Five, Room A-450, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 prior to 4:00 p.m. on March 13, 2017.

As a minimum, the prospectus shall include the following evaluation factors:

1. Professional qualifications necessary for satisfactory performance of any of the required service shall be provided for that person-in-charge of overseeing the work.
2. Consideration shall be given to specialized experience and technical competence. Specialized experience shall focus on the qualifications of the staff working on the project. As a minimum, the firm shall provide a resume of those individuals who will be committed to the needs of the project.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Department’s required time frame and personnel dedicated to perform such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
5. Knowledge and understanding of the scale and requirements of traffic engineering, traffic data collection, and reporting.

In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:

1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire dated January 1, 2017 or later, if not already on file.
2. Location of office or office(s) in which the work, or part of the work, will be performed.
3. Identification of subconsultants by name as to the type of work anticipated to be subcontracted or performed, if proposed as part of the team.
4. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
5. Completed copies of the Division’s “Consultant Short List Selection Criteria Technical Evaluation” form limited to a single page of data. One loose leaf copy of the form is to accompany the bound unpriced prospectus. Cross referencing on this form to other parts of the prospectus is not acceptable.

A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.

Prior to entering into contract negotiations, the selected firm and any sub consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any sub consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.

It is policy of the West Virginia Department of Transportation, Planning Division, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.