Notice of Consulting Services
Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consultant services will be utilized for the performance of various tasks to be performed under the following Statewide (On Call) Agreements:
Statewide Aerial Photography Services - Consulting services will be utilized for the performance of aerial photography suitable for photogrammetric mapping as required for the design of roadway and bridge projects in West Virginia. The work will be performed statewide upon specific requests by the Division of Highways and may include, but not necessarily be limited to, aerial photography, placing aerial targets, photogrammetric control surveys, photographic reproduction/enlargement services, and other related services.
Statewide Mapping Services - Consulting services will be utilized to provide mapping services and related work. The work will consist of digital compilation of maps through stereo photogrammetric methods, and the delivery of mapping data files in both Auto Cad and Microstation formats on CDs. Work shall be at various locations throughout the State for highway, bridge or miscellaneous projects. Aerial photography is not a part of this work.
Statewide Right-Of-Way Services - Consulting services will be utilized for various right-of-way functions as performed by the Acquisition Plans Unit of Engineering Division including, but not necessarily limited to review of right of way plans, condemnation packages, and invoices; preparation of plats, property descriptions, and various exhibits; and related work as required. Specifically not included are appraisals or acquisition of property.
Statewide Surveying Services - Consulting services will be utilized for providing field surveys and related work for design and/or construction at various locations throughout the State for highway, bridge or miscellaneous projects.
Method of payment shall be Specific Rate of Pay per assignment.
Multiple firms may be selected for this work.
Firms interested in being considered for any or all of these projects must submit a “Letter of Qualification” and unpriced prospectus to Mr. Carl J. Bowyer, Section Head, Initial Design Section, Engineering Division, Division of Highways, Building Five, Room A-437, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 prior to 4:00 p.m. on September 3, 2010.
As a minimum, the prospectus shall include the following evaluation factors:
1. Professional qualifications necessary for consideration and satisfactory performance of the required work shall be provided for that person-in-charge of overseeing the work. That person shall be located within the office where the work is to be performed, and shall demonstrate sufficient past experience performed for the State of West Virginia, Department of Highways related to design and plan development to be provided. This individual shall be readily accessible to the Department, preferably located in-state.
2. Consideration shall be given to specialized experience and technical competence. Specialized experience shall focus on the qualifications of the staff working on the project with emphasis placed on individual specialized expertise required for the project. As a minimum, the firm shall provide a Résumé of those individuals who will be committed to the needs of the project. Strong considerations will be based on the professional and non-professional staff specialized experience and technical competence stationed within the office were the work is to be performed.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Department’s required schedule time frame; personnel dedicated to perform such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
5. Location shall be based on the geographic location of Consultant’s office relative to the project site along with past experience and knowledge of the area where the project site is located with the significant importance being given to accessibility of the office location relative to the Department.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file for the calendar year 2010, dated January 1, 2010 or later.
2. Location of office in which the work will be performed.
3. Type of work anticipated to be subcontracted or performed by a subconsultant.
4. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
5. The completed copies of the Division’s Short List Selection Criteria Technical Evaluation Factor form limited to a single page of data. One loose leaf copy of the form is to accompany the bound unpriced prospectus. The Consultant is to indicate whether or not they hold a valid “Certificate of Authorization” from the West Virginia Board of Professional Engineers to offer engineering services within the state. Cross referencing on this form to other parts of the prospectus is not acceptable.
A single “Letter of Qualification” and unpriced prospectus is required and must contain all of the above information required to be considered. Failure to provide the required information and/or insufficient information will cause disqualification and the prospectus will be returned. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.
It is policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.